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Stirring the Pot: Workplace Drug Policy Implementation in the Era of Legalized Medicinal and Recreational Marijuana

marijuana_wallpaper_plants_nature_wallpaper_1024_768_1169Two states have legalized the recreational use of marijuana within the last year, and it feels like the trend will continue to unfold, too. How does the state-level legalization of a federally-restricted of a narcotic impact workplace drug policy? Our April 2014 Guest Essay, authored by Stephanie Rawitt of Clark Hill, seeks to answer this very question for you. The following is an excerpt of that essay. You can download the full PDF of the newsletter for free from our website.

In a wave of change that children of the 1960s only dreamed, debated and theorized about, almost half of the states in the United States have now passed laws legalizing the controlled distribution of medicinal marijuana, and two states have even legalized the sale of recreational marijuana. While this could truly be the “Dawning of the Age of Aquarius” straight out of the Broadway musical Hair, these new laws raise a variety of questions for employers who have drug screening programs or any type of drug-free workplace policy. The big question for employers is – are their drug-free workplace policies still enforceable? More specifically, what happens when an employee or job applicant with a prescription for medical marijuana fails a drug test? Will employers who discipline employees using medical marijuana who fail drug tests face liability under the Americans with Disabilities Act or their respective state anti-discrimination laws? While in one sense, there are easy answers to the questions raised by the states’ legalization of marijuana, there are many grey areas which require employers to understand their state and local laws and also to pay attention to the landscape of this evolving issue.

For the most part, courts have been affirming an employer’s right to enforce its drug-free workplace policies. Despite the increasing rise of the states’ respective medical marijuana laws and the legalization of recreational marijuana in Colorado and Washington, marijuana possession and use is still illegal under federal law. The Controlled Substance Act (CSA) categorizes marijuana as a Schedule I drug, which means that it has a strong potential for abuse and is not currently recognized by the federal government as an acceptable medication. See, 21 U.S.C. §§811-812. In 2005, the U.S. Supreme Court held that the possession of marijuana is illegal under the CSA regardless of whether a state allows the use of medical marijuana. Gonzales v. Raich, 545 U.S. 1 (2005). Plainly, with reference to this issue, federal law will pre-empt state law where there is a conflict between the two.

Given that marijuana use and possession are illegal under federal law, employers that have federal contracts or are subject to federal drug-free workplace regulations should not need to change or modify their existing policies. These employers should continue to comply with applicable federal law, even if they are located in a state where marijuana has been legalized for medicinal or recreational use.

Also, the ADA does not require an accommodation for “illegal drug use”. As the ADA is a federal statute, “illegal drug use” is defined by federal, rather than state law. Accordingly, the ADA does not require accommodation for marijuana use and employers can discipline employees who test positive for marijuana, even if they hold a legal prescription for medical marijuana.

The grey area for employers rests not with the federal laws at this point, but with the state laws. Most of the states that have enacted medical marijuana laws have statutes that are silent about medical marijuana patients’ civil protections. In fact, the majority of these statutes do not provide any employment protections. Further, supreme courts in at least 4 states, including California, Oregon, Washington and Montana, have upheld employer decisions to discharge employees for violating drug policies, despite the fact that the employees were medical marijuana patients. State courts have also found in favor of the employer where employees attempted to bring a claim for wrongful termination under a state public policy or “lawful activities” statute. See, Coats v. Dish Network, LLC, 303 P.3d 147 (Colo. App. 2013). In most states, employees that use medical marijuana are not shielded from the risk of termination solely because the state has a statute on the books that legalizes the limited use of medical marijuana. See, for example, Casias v. Wal-Mart Stores, Inc., 695 F.3d 428 (6th Cir. 2012).

A few states, however, have medical marijuana laws which contain some degree of protection for employees. In Connecticut, Maine, Rhode Island, and Illinois, medical marijuana patients have protected status and cannot be discriminated against on the basis of the fact that they hold a prescription for marijuana. In addition, Arizona and Delaware have adopted more explicit and impactful statutory language that bars employers from discriminating against registered and qualifying patients who have failed a drug test for marijuana. Employers in these states will, of course, have the ability to defend claims either by providing evidence that the discipline was based upon legitimate, non-discriminatory reasons or that the employee either used, possessed or was impaired by marijuana while on the job.

To continue reading, visit the a/e ProNet website and access the PDF version of this newsletter. Our Guest Essays–invited and selected articles from various professionals within and related to the Design Professional industry–are one of several Risk Management resources we offer free-of-charge to the design community. If you have any questions about the materials you find on the website, or have questions about your professional liability insurance, contact your local a/e ProNet broker today.